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Grants Administrator at Imperial College London

Job summary

Imperial College London is renowned for its excellence and delivery of world-class scholarship, education and research in science, engineering, medicine and business, ranking 3rd nationally and 8th globally in The Times Higher Education (THE) World University Rankings 2018.  The Faculty of Medicine achieved outstanding REF results, a reflection of the high level of research excellence in medical research at Imperial.

The Joint Research Office (JRO) in the Faculty of Medicine at Imperial College is a large team of grant management staff and contract negotiators who support a research spend of over £160 million per annum. This post represents an exciting opportunity to play an integral role in supporting the ground-breaking medical research that takes place at Imperial College.

As a Grants Administrator within the Faculty of Medicine, you will be supervised by a Senior Grants Administrator and report to the Grants Manager and will develop close working relationships with academic and departmental colleagues at all levels to provide advice on funders’ terms and conditions.  In addition, you will liaise with funders and other third parties to build and maintain strong relationships with external parties.

Duties and responsibilities

The Joint Research Office is seeking to recruit an ambitious and enthusiastic Grants Administrator to be part of a successful and effective team responsible for providing day- to-day support and advice to academic and administrative staff (post award).

You will have ownership of managing a portfolio of research project grants, which will involve the checking of all costs prior to award set up, invoicing, reconciliation and closure of financial accounts, along with resolving queries.

Essential requirements

You should have experience of working in an administrative job requiring strong numerical skills (preferably within the Higher Education, NHS, charitable or related sectors) together with proven experience of working independently and as part of a team. You will have proficient computer skills (Excel, Word, email), an eye for detail and will be able to work to deadlines. You will be committed to the delivery of customer services and have a “can do” approach. 

Further information

The post is full-time and open-ended, and you will be based at the Hammersmith campus.

Should you have any queries please contact Justine Lesforis via

For technical issues when applying online please email

Committed to equality and valuing diversity, we are also an Athena SWAN Silver Award winner, a Stonewall Diversity Champion, a Disability Confident Employer and are working in partnership with GIRES to promote respect for trans people.

The College cannot normally apply for a Certificate of Sponsorship for this post under Tier 2 of the UKVI’s Points Based System. Any candidate, who is considering applying for this position and requires sponsorship, must ensure that they are able to obtain permission to work in the UK through an appropriate immigration route.

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